Common Facility Requirements

1. Communications Services

Since we’re in the heart of Silicon Valley, it’s no surprise that we offer one of the most technologically advanced meeting facilities in the world. Our global communication services provide hyper-speed network infrastructure, including:

  • Webcasting
  • Cyber cafes
  • Satellite transmissions
  • Video streaming
  • Voice and video over IP
  • All our facilities are plugged in to the network, so our system is amazingly seamless and easy to use. Unlike most convention centers, you won’t have trouble finding qualified tech support when you need them. Our experienced support personnel have the tech savviness you’d expect in Silicon Valley, and they’re located on site for your convenience.

2. Contracting Space  

Theater Rental Contact:  

Kate Posavad
Director of Sales and Marketing for Theaters
kposavad@sanjose.org
(408) 792-4540  

For Meeting Space and Catering inquiries submit an RFP or contact:  

Regina Urquidez 
Special Event Sales Manager
(408) 792-4538
rurquidez@sanjose.org

For Convention inquiries submit an RFP or contact:  

Mark McMinn, CMP, CTA
mmcminn@sanjose.org

3. Liability Insurance

All events in our facilities must carry a liability insurance policy with one million dollars of liability coverage. Please consult your Event Services Manager for more information and rates.  

4. Food and Beverage

One of the most talked about things at a convention is the food – and in most centers it’s not the kind of buzz a planner is hoping to hear. Forget about conventional meeting food in San Jose. Culinary wizard Chef Lai and his in-house team create customized menus from the freshest – often organic-- local ingredients. They will dazzle diners from 20 to 200 with his famous Chef’s Table — providing planners with a "taste of San Jose" right in the kitchen. Composting services and recycled plate and flatware are available for those wishing to host more responsible dining. 

Because our team is in-house, we offer the best value and service. As with most centers, no outside food and beverage is allowed. Please consult your Event Services Manager for more information and rates.    

Download our Catering Guide

5. Audio / Visual  

Visual Aids Electronics is our preferred provider for audio visual services in our facilities.   

For additional information, please contact Zack Brush, our Visual Aids Electronics representative.

Zack Brush
Tel (408) 792-4149
Fax (866) 929-6775
Email zbrush@vaecorp.com

6. Labor  

Team San Jose has partnered with the local unions to provide the highest quality labor with the best value and flexibility for your event. Please consult your Event Services Manager for more information and rates.

7. Lighting & Sound Systems  

All of our theaters have built in theatrical lighting and sound systems. Team San Jose charges for the use of these systems as well as the labor to operate them. Please consult your Event Services Manager for more information and rates.

8. Electrical

Electrical service is available in all of our facilities at an additional charge. Please consult your Event Services Manager for more information and rates.

9. Equipment and Services  

Your Sales Manager will disclose what equipment is included in the room rental price.  

Please review the attached list for any additional equipment costs i.e. staging, tables and chairs, dance floor, etc. Please consult your Event Services Manager for more information and rates.

10. Police  

All event security must be provided by the client. Any event open to the public, with attendance exceeding 1,000 attendees, or where alcohol is served, will be required to have San Jose police presence in addition to contracted event security. Please confirm your police requirement with your Event Services Manager.

If your event requires police presence, the officers must be present 30 minutes before, during, and 30 minutes after your event.  

The current rate for police detail is $55 per hour per officer. In addition, a one-time $25 administrative fee will be charged. These fees are due to your Event Services Manager 48 hours prior to your event. 

11. Emergency Medical Technician  

Team San Jose may require that you utilize first aid coverage for your event. Coverage is always required for any sporting event, cheerleading or dance competition and may be required for exhibit load in/out.
If your event requires Emergency Medical Personnel, the technician must be present 30 minutes before, during, and 30 minutes after your event.

The current rate for Emergency Medical Personnel is $37 per hour per Technician.

12. Usher Staffing  

All of our theatres (San Jose Civic, Montgomery Theatre, Center for the Performing Arts, and the California Theatre) require usher staffing for the safety and security of your guests.

Please see your Event Manager for specific usher staffing requirements for your event.  

13. Advertising  

Click here for addition information  

14. Novelty Rate  

Team San Jose will charge a 20% novelty fee for all merchandise for sale. This includes T-shirts, CD's, programs, and any other items that you sell at your event. Your organization will provide the staff to sell merchandise. 

15. Videotaping

If you plan to videotape / record your event, Team San Jose will charge a $250 fee per event. Please see your Event Services Manager for more information.    

Download our Facilities User Guide

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